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Applies to Dynamics 365 (online), version 9.x

Dynamics 365 includes many system reports that you can use to gain insights into how your business is doing. You can use these reports as is or customize them for your needs. For more information about customized reports, see Customize and organize reports. The following will provide insights into your customer service efforts:

Description More information
Types of opened and resolved cases Case Summary Table report
Cases with no recent activity Neglected Cases report
Amount and length of service activities Service Activity Volume report
Activity patterns Activities report
Most searched knowledge base articles Top knowledge base articles report

Case Summary Table report

Lower support calls and improve your product or service.
This report tracks service cases and tells you why customers are contacting support.

For example, if your company sells cell phones and you find out that majority of
the support calls are due to a faulty phone battery, you can take this information
to the team that makes the phone battery so they can fix the issue.
This will improve your product and drive support calls down.

The report provides a list of cases that you can group by
owner, customer, status reason, product, priority, subject, origin, case type, satisfaction, service level, or severity.

Case Summary Table reportin Dynamics 365

Neglected Cases report

Improve your service team’s KPIs and get your cases closed. Quickly identify and take action on cases that haven’t been updated recently. The report also shows the name of the service agent assigned to the case - use this information to follow-up with your team and to start resolving these cases.

When you run the report, choose the number of days that cases haven’t been updated. The report shows a list of open cases that have no changes to activities, including scheduled activities and notes.

Neglected Cases report in Dynamics 365

Service Activity Volume report

Use this report to review the patterns in service activity volume.

The report displays either the duration of or number of service activities grouped by services, resources, time periods, and additional criteria.

Top knowledge base articles report

The information in the report helps you identify which issues your customers are asking about so that you can address those problems and improve your product or service. When a service agent receives a support call or email, the agent searches the knowledge base to see if there is a KB article that can answer the customer’s question. This report tells you which of those KB articles are being used the most.

You can change the Group by filter to see knowledge base articles grouped by subject of the article or case, or by the product associated with the case.

Report of  top knowledge base articles in Dynamics 365

Activities report

To provide better service to your customers, get a quick view of all the activities associated with support cases such as phone calls, tasks, emails, appointments, and case resolution. Use the information in this report to look at the details of each activity and identify patterns to make improvements in how you communicate with your customers.

When you run the report, choose Show All to get a detail view of all the activity. Activities can be grouped by owner or activity type, or by the record the activity is associated to.

Exmple of an Activities Report in Dynamics 365 Customer Engagement